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Ph.D. Monitoring and annual assessment


This is an overview of the monitoring and assessment procedure for each year of your doctoral training period. 

All documents and activities must be uploaded to your academic record. Find further information below on how to do this, as well as the specifics of each document.


  Documents required Assessment Period  Review Period (*)

New students

  • Activity Report 

Continuing students 

  • Activity Report
(*) Applicable only to students whose June assessment was unfavorable. 












Research Plan


Not to be mistaken for the research proposal submitted when applying for admission. As a new Ph.D. student, you must elaborate an Initial Research Plan within the first year of your doctoral training period. This plan will serve as a tracking tool of your project, listing the objectives and methodology of your research as well as a comprehensible timeline stating the periods estimated for the achievement of each goal. It must have attached your Tutor / Advisor's Evaluation Report in order to be submitted for assessment to the Academic Committee of your Ph.D. program.

In subsequent years, you need to submit your Research Plan (annual update)  and your Tutor / Advisor's Evaluation Report so that all parties involved in your doctoral training can track and assess your progress.  


*All documents linked in this section are the same as the ones in the overview panel above.

**For any inquiry, please refer to the pdf guides attached at the end of this page.

Activity report


In addition to the annual submission of your Research Plan (initial or updated), you are expected to register any activity relevant to your Ph.D. research for the academic year: courses, seminars, meetings, conventions, scientific publications, international fellowship programs, etc. Be sure to register these in your academic record and have attached all certificates and/or work papers as proof of activity completion. Your activity track record will be evaluated by the Academic Committee of your Ph.D. program.

For any inquiry, please refer to the pdf guides attached at the end of this page.

Access your academic record


  • Log in with your uc3m username (if your uc3m e-mail address is, your username is 1000XXXXX) and password.

To retrieve your lost or forgotten password, please contact us at with a scanned photocopy of your ID card or Passport, stating your uc3m username. You may retrieve your e-mail address and username here.

For any inquiry, please refer to the pdf guides attached at the end of this page.

Ph.D. Studies Overview