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Ph.D. Monitoring and annual assessment


Here is an overview of the monitoring and assessment process for each academic year of your doctoral training. 

All documents and activities must be published on your academic record. Further information below on this procedure as well as the specifics of each document.


  Documents required Assessment Period  Review Period (*)

New students

  • Activity Report 

Continuing students 

  • Activity Report
(*) Applicable only to students whose June assessment was unfavorable. 













Research Plan


Not to be confused with the research proposal submitted in the application for admission. As a new Ph.D. student, you are required to elaborate an Initial Research Plan within the first year of your doctoral training. This plan will serve as a tracking tool for your project, listing your goals and research methodology as well as a  timeline with the periods estimated for the achievement of each goal. This document must be published on your academic record by yourself.

Your initial Research Plan must be endorsed by your Tutor/Advisor's Evaluation Report  which must be published on your academic record by the tutor/advisor themselves, to be submitted for assessment to the Academic Committee of your Ph.D. program.


For Industrial Ph.D. candidates, this Plan will be referred to as Industrial Ph.D. Research Plan, which must have attached the following documents:

  • A detailed report of the industrial research or experimental development project in which the company or Public Administration participate, signed by the UC3M tutors and advisors and the supervisor appointed by the company or Public Administration.
  • A copy of the employment or commercial contract by the company or Public Administration in which the project is carried out.

Student's Guide. Industrial Ph.D. Mention


In subsequent years, you are required to update the progress of your Plan with the forms Research Plan (annual update) which must be published on your academic record by yourself, and your Tutor/Advisor's Evaluation Report which must be published on your academic record by the tutor/advisor themselves, so that all parties involved in your doctoral training can track and assess your progress.  


All documents in this section are the same as the ones in the panel above.

Please refer to the pdf guide at the end of this page for further information

Activity report


In addition to your annual Research Plan (initial or updated), you are required to register all activities pertaining to your Ph.D. research during the academic year: courses, seminars, meetings, conventions, scientific publications, international fellowship programs, etc. Please register these on your academic record and attach the certificates and/or papers that serve as proof of completion. Your activity record will be evaluated by the Academic Committee of your Ph.D. program.

For further information, please refer to the pdf guide at the end of this page.

Access your academic record

  • Log in with your UC3M credentials (username and password)

-Username (the part ot the e-mail before the @). If you do not know your username, you can retrieve it here.

-Password. You can activate or retrieve your password here

Further information: UC3M e-mail accounts

For further information, please refer to our Quick Guide for PhD monitoring.