Call for financial aids of the Doctoral School

CALL FOR FINANCIAL AIDS OF THE DOCTORAL SCHOOL FOR PARTICIPATION AND CONFERENCES AND MOBILITY OF DOCTORAL STUDENTS

With this call, the Doctoral School supports the dissemination and internationalization of doctoral scientific results through participation in conferences and scientific events, and by conducting short research stays for its doctoral students during the 2024/2025 academic year.

These activities are considered an essential part of the training process for doctoral students as a contribution to the quality of doctoral theses and the internationalization of doctoral programs.

There are two types of financial aids:

• Modality 1: Financial aids to fund expenses derived from participation in scientific-technical conferences
• Modality 2: Financial aids to fund expenses for short research stays outside of Spain

Financial Aids Call - Convocatoria de Ayudas a la Movilidad de la Escuela de Doctorado 2024/2025 - Resolución del Rector de la Universidad Carlos III de Madrid, de fecha 1 de abril de 2025 (BOEL 8 de abril de 2025)

Which PhD Programs participate on this financial aids call?

_{According to Annex I of the call, the following PhD programs participate on this call:}

PhD in Social Sciences
PhD in Biomedical Science and Technology
PhD in ComputerScience and Technology
PhD in Law
PhD in Advanced Studies in Human Rights
PhD in Library Science: Archives and Libraries in the Digital Environment
PhD in Economics
PhD in Business and Finance
PhD in Economic History
PhD in Humanities
PhD in Electrical Engineering, Electronics and Automation
PhD in Mathematical Engineering
PhD in Media Research
PhD in Fluid Mechanics
PhD in Plasma Physics and Nuclear Fusion
PhD in Signal Processing and Communications Engineering/Multimedia and Communications

What requirements do I need to meet to participate?

Be enrolled at UC3M in one of the doctoral programs listed in Annex I for the 2024/25 academic year and be up to date with tuition fees.
Have passed the last annual doctoral evaluation.
Have not defended your doctoral thesis prior to participating.
Have a current account with a bank in Spain or the SEPA zone.

What is the application period and deadline?

From April 9th until May 8th 2025  (23:59h., CET)

IMPORTANT: Due to the widespread interruption in the electricity supply and in accordance with art. 32.4 of Law 39/2015, on the Common Administrative Procedure of Public Administrations, all administrative deadlines whose computation is affected by the interruption of the electricity supply that occurred on April 28 and 29, 2025, are extended by (2) business days.

Therefore, the deadline to submit applications has been extended to May 8th 2025

How do I apply for the financial aid?

You must do it through the following application form

To access the form, you need to log-in with your uc3m student credentials:

uc3m username: 100xxxxxx
Password: your uc3m email password

You will also need to attach the required documents for your participation, depending on the modality of the financial aid:

Modality 1 (Participation in Conferences):

Descriptive report of the activities to be performed, with the approval of your thesis advisor/s, according to this format: Memoria descriptiva
Conference documentation (focus and purpose, program, participants). When the conference is online and does not require travel, the registration fee must be indicated.
Letter of acceptance of the paper, presentation, or poster. 
Commitment to reference uc3m in communications, documents or material to be presented at the conference, according to this model: Compromiso de referencia a la UC3M

Modality 2 (Short-term research stays):

Descriptive report of the activities to be performed, with the approval of your thesis advisor/s, according to this format: Memoria descriptiva
Invitation letter from the host institution
History of the research group/center/university where the stay will take place

When must the financed activities be carried out?

Activities in both modalities must be completed between October 1, 2024, and September 30, 2025. If the activity begins before September 30 and ends after that date, it will also be considered.

Can I apply for more than one modality, or apply for two aids in one modality?

Yes; if you apply for more than one aid, or apply for both modalities, you must complete and submit your application through the application form for each one of them.

Please, bear in mind that the PhD in Law will only fund one activity per applicant for Modality 1: Participation in Conferences. Furthermore, the PhD in Electrical Engineering, Electronics and Automation will only fund applications for Modality 1: Participation in Conferences. Applications for Modality 2: Short-term research stays outside of Spain, will not be considered.

When will the decision on the call be announced?

The proposal of financial aid allocations will be announced before June 6th.

When and how will I receive payment of the awarded grant?

The deadline for submitting proof of the activity is one month from the completion of the activity, or one month from the award decision for previously completed activities.

The grant payment will be made to the bank account of any entity based in Spain or the SEPA zone. Payments will not be made to accounts outside the SEPA zone or to third parties.

Contact

For queries about technical problems with the form within the application period, to receive more information or to clarify any doubts, you can contact escueladoctorado@uc3m.es, indicating in the subject:  Ayudas Escuela Doctorado 24/25.